Accept and Reconcile Cash or Bank Transfers for Invoices

Before You Dive In

Accepting and reconciling cash or bank transfers ensures your Ivorey invoices reflect true payment status without manual guesswork. This guide helps you accurately record received funds, keep your accounts balanced, and streamline your bookkeeping so you spend less time tracking payments and more time running your business.

This guide is perfect if you want to:

• Accept and manually reconcile a payment against an invoice

How to Add Your Bank Details Onto an Invoice

1. From the Ivorey main menu, go to [Payments] > [Invoices] > Templates​

2. If you don’t have a template yet, click [+ New Template]. If you already have a template, click into it to edit​

3. Scroll to the ‘Additional Options’ section and type in your bank name and routing details (e.g. bsb and account number)​

4. Click [Save] - Your bank details will now appear at the bottom of all invoices using this template to provide a direct transfer option

How to Manually Reconcile a Payment Against an Invoice

1. Once you've received a manual bank transfer or cash for an invoice, you'll need to go and reconcile in Ivorey. To do this, go to [Payments] > [Invoices] > and locate the invoice​

2. Once payment is received, click the three dots next to the invoice and select [Record Payment]​

3. Choose [Record Manually], then select [Bank Transfer] (or [Cash], if applicable)

4. Adjust the amount or add a note if needed, then click [Submit] to mark the invoice as paid

Need Help?

Hit the support chat widget inside Ivorey - we can:

• Walk you through any of the steps

• Troubleshoot anything that’s not working

We’re here and ready to help via the chat widget in the bottom right of your Ivorey account. Or if you are looking for done-for-you support, you can browse our current services here