Go Live in Courses

Running live sessions inside your course means your students don't need to jump between platforms or chase down a Zoom link. Everything lives inside the course they're already enrolled in, and recordings are saved and ready to add back as course lessons once the session ends. It's a cleaner experience for your students and a simpler workflow for you.

1. From the main Ivorey™ menu, go to Courses > along the top menu bar, hover over Courses > select [Products] from the drop-down > and open the course you'd like to add a live session to

2. On the left-hand side, click to the [Live Sessions] tab > click the [+ Add Live Session] button, in the top right corner

3. Fill in your Basic Details:

   1. Add a Session Name > and a Description (optional)

   2. Add the Host Name (e.g. your name, your business’ name, or Name & Name if multiple hosts)

   3. (optional) Upload a Thumbnail image, to display inside your course

   4. Click the [Next] button, at the bottom

4. Set up your Schedule:

   1. Set your Date, Start Time, and End Time
      
      Note: End times will be available in 15 minute increments, with a maximum duration of 2 hours.

   2. Set your Timezone

   3. Select your Session Type:

      1. Does Not Repeat - for a one-time live stream

      2. Recurring - for a repeating series or workshops:

         1. Under Repeats every, set how often it recurs (e.g. every 7 days, 2 weeks, 1 month)

         2. Under Ends, select when the recurring sessions should end - Never, On a set date, or After a set number of occurrences

      Note: The session type cannot be changed after the session has been created, so confirm your selection before continuing.

   4. Click [Next]

5. Configure your Advanced Options, to toggle on/off each option:

   1. Notify learners about session changes - sends notifications when session details are updated (e.g. session name, dates, times)

   2. Notify learners when you go live - sends a notification as soon as you start the session

   3. Remind learners before your session - select your preferred reminder time: 1 day, 1 hour, or 15 minutes before the session starts
      
      Note: Learner notification emails and in-app messages are not currently editable.

   4. Click [Create]

6. Once a session has been created, it will be listed in Live Sessions tab > Sessions tab:

   1. In the top right corner, toggle on/off Show cancelled sessions

   2. For every session created, you will be able to see:

      1. The session name

      2. Recurring sessions will show the number of sessions in the series (e.g. 1/5 meaning the listed session is the first of five total)

      3. Status (scheduled or live)

      4. Session Type (recurring or one-time)

      5. Date and Time
         
         Note: Recurring sessions will only display the schedule details for the next upcoming session, not all sessions in the series.

7. Under Actions:

   1. The 📹 Go live button will be disabled, until 15 mins before the session starts

   2. Click the [⋮] three dots, on any session, to:

      1. Edit session - takes you back into the session setup to make changes
         
         Note: For recurring sessions, you will be given the option to select to edit all upcoming sessions or only the next one. The session type (one-time or recurring) can’t be edited after creation.

      2. Add to calendar - add the session as an event to an external calendar of your choice (Google, Outlook, or Apple)

      3. Cancel session - for recurring sessions, you can choose to cancel all upcoming sessions or only the next one

1. From the main Ivorey™ menu, go to Courses > along the top menu bar, hover over Courses > select [Products] from the drop-down > and open the course you are live streaming from

2. Click to the [Live Sessions] tab > and locate your upcoming session > or click to the [Outline] tab > and click the [Live Sessions] drop-down, at the top, to find your session

3. Click the 📹 Go live button when you're ready to start
   
   Note: The Go live button becomes active 15 minutes before your scheduled session start time. It will not be clickable before this time-window opens.

4. You and your participants will need to log in using your usual portal login to join the session

1. From the main Ivorey™ menu, go to Courses > along the top menu bar, hover over Courses > select [Products] from the drop-down > and open the course you launched your live stream from

2. Click to the [Live Sessions] tab > and click to the [Recordings] tab, at the top of the page, where only you will have access to the recordings which are automatically saved here

3. Locate the recording for the session you'd like to use:

   1. If the Status shows as completed, your recording is available
      
      Note: If the Status on a recorded session shows as Not available this is likely because you failed to launch the session, during the scheduled time-window.

   2. View the Duration of the recording and the Date and Time it was recorded

   3. Click the [↓] down arrow to Download the recording file to your device

   4. Click the 👁 eye icon to watch the recording

   5. Click the [+] plus icon to add the recording to your course as a lesson

      1. Select the Module it shall be added to > and click the [Add to Module] button

4. Click to the [Outline] tab > scroll down to the new session lesson (it will automatically load at the end of the lessons in that module > where you can arrange and edit the lesson as usual

5. Once you’re done editing the live session lesson > set it to [Published], so that your students will be able to access it inside your course

Yes, after the session ends, the recording is saved and accessible for you in the Recordings tab. You can choose to add the recording to your course as a lesson so students are able to watch it as part of the course content.

We recommend setting up a test live session, inside a course which is currently in Draft (with only yourself as a student). Set up your test session, configure your notification settings to your preference, and set the scheduled session time accordingly so you will be able to receive the reminder (e.g. if you set the reminder for 1 day, schedule the date and time for 1 day from now).

Test adjusting the session details, and actually going live, if you’ve enabled those notifications. This will allow you to check all of the real emails and notifications your students will receive before your live session, according to what you’ve enabled.

If you’re unsure how to add yourself to a test/drafted course for testing, ensure the course offer is published, and refer to our Manually Grant Course or Community Access guide for the steps to add yourself to the course.