---
title: "Create Your Meeting Room"
description: "Learn all about hosting video meetings in your Meeting Room, and access our step-by-step instructions, FAQs, and everything you need to know!"
url: https://help.ivorey.io/en/articles/13631456-create-your-meeting-room
collection: "Client Portal"
updated: 2026-10-30
language: en
---

# Create Your Meeting Room

Learn all about hosting video meetings in your Meeting Room, and access our step-by-step instructions, FAQs, and everything you need to know!

## Before You Dive In

Meeting Room lets you host client calls, team meetings, training sessions and more, directly inside Ivorey™. There's no need for a separate video conferencing platform, and your recordings, transcripts and AI meeting summaries are kept together in one place.

What is Meeting Room?

Meeting Room is made up of three main areas:

-   **My room** - create and manage your own personal room, with a permanent link you can reuse for every meeting
    
-   **Team rooms** - find and access your team members' Meeting Rooms
    
-   **Meeting Integrations** - connect Meeting Room with other areas of Ivorey™, such as your calendars, communities and courses
    

You can also generate a unique Meeting Room link for individual calendar appointments.

This guide is perfect if you want to:

-   Host video calls with clients and your team, without switching to a separate video platform
    
-   Give your clients one permanent, reusable link for your meetings
    
-   Control who can join your meetings
    
-   Keep your recordings, transcripts and AI meeting summaries in one place
    

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## Set Up and Start Your Meeting Room

Your personal Meeting Room comes with a permanent link, so clients and team members can join you from the same place every time. Once it's set up, you can start a meeting whenever you need one, without booking an appointment first.

Click here for the written steps

1.  From the main Ivorey™ menu, go to **Portals** > **Meeting Room** > select **My room** \> and click **\[Create room\]**
    
2.  Under **Room details**, enter your room **Name** and your preferred **Room link**. Ivorey™ will confirm when your link is **Available** to use
    
3.  Under **Security**, set up how people can join your room:
    
    1.  **Passcode** \- enter your own passcode, or leave it blank and one will be generated for you
        
    2.  **Waiting room** - turn this toggle on to hold participants in a waiting room, so you can control who enters your meeting
        
    3.  **Allow guest users** - turn this toggle on to let people join with your room link, without needing an Ivorey™ account
        
    4.  **Open room** - Allow others to join and start the meeting if you are not there yet
        
4.  To add a co-host who can help you manage participants and meeting permissions, click **\[+ Add\]** next to **Co-hosts** and select from your saved contact
    
5.  Click the **\[Create room\]** button, at the bottom right of your screen
    
6.  When you are ready go to **My room** \> and click **\[Start room\]**
    
7.  Check your microphone, speaker and camera settings > and click **\[Start now\]** to begin your meeting
    
8.  To invite participants, copy your **Room link** from **My room** > and share it with them
    

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## What You Can Do During a Meeting

Meeting Room includes the tools you need to run engaging, well-managed calls, from the moment participants join through to your follow-up afterwards.  
  
**Collaborate with participants**

-   **Screen sharing and chat:** share content and message participants during the call
    
-   **Interactive tools:** use reactions, hand raising and different meeting layouts
    
-   **Picture-in-Picture:** keep your meeting visible while you switch between browser tabs
    

**Manage your meeting**

-   **Host and co-host controls:** manage participants, meeting permissions and host responsibilities
    
-   **Video and audio settings:** adjust your camera, microphone, background, lighting and noise cancellation. Custom background uploads are available to logged-in users
    

**Recordings, transcripts and AI**

-   **Recordings:** record your meetings and access available recordings afterwards
    
-   **Speaker-labelled transcripts:** review conversations with speaker names and timestamps
    
-   **AI meeting assistance:** ask questions during your meeting, and generate summaries, key decisions and action items from your transcript
    

> **Info:** Recording a meeting does not automatically create a transcript. Turn on transcription during your meeting if you would like to use the transcript and AI summary features.

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## Connect Meeting Room With Other Ivorey™ Features

Meeting Room also works with other areas of your Ivorey™ account, so you can host live sessions wherever your clients already engage with you. You can explore these options from **Portals** \> **Meeting Room** > **Meeting Integrations**.

-   **Calendars:** use your permanent Meeting Room link, or generate a unique link for each appointment. To set the meeting location for your calendar, please refer to our [Set Up a Meetings Calendar and Groups](https://help.ivorey.io/en/articles/12147009-set-up-a-meetings-calendar-and-groups.md) guide
    
-   **Communities:** host live discussions and Community Events
    
-   **Courses:** add live meeting sessions to your courses
    
-   **Events:** use Meeting Room as the location for your online events
    
-   **Webinars:** connect your live webinars to a Meeting Room
    

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## Need Help?

Hit the support chat widget inside Ivorey™ - we can:

-   Walk you through any of the steps
    
-   Troubleshoot anything that’s not working
    

We’re here and ready to help via the chat widget in the bottom right of your Ivorey™ account. Or if you are looking for done-for-you support, you can browse our current services [here](https://ivorey.io/services) 🤍